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Ytel

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Marcus N.
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Ytel is a phone system that uses the VICIdial base platform. The instructions in this article should be nearly identical to the VICIdial setup instructions.

 

Integration Details

  • Click 2 Call
  • Incoming call screen pop-up
  • Ability to post CRM contacts into dialer campaigns using WebHooks
  • Call Dispositions

 

Integrating Ytel with Debt Pay Pro

Below are general instructions to allow Click-to-Dial, Contact Screen Pops and Call Logging for Ytel. You may need to enlist help from Ytel's support staff during the setup process.

Before you begin the setup process your CRM account will need to have signed up for a phone system integration. If you have not yet and are interested please contact sales@debtpaypro.com or call (630)394-6260.

Once you have signed up for the phone system add-on, you will then have access to the VICIdial Settings Page, and can begin the setup and configuration process.

 

Setting up Ytel

These setup instructions are split into 3 sections:

1. Configuring Ytel Settings in your CRM.

A. General Settings
B. User Mapping
C. Disposition Mapping
D. Adding Custom Dispositions (optional)

2. Setting Up a WebHook to Post Leads Into Your Dialer Campaign Lists.

A. Create a new WebHook
B. Input the WebHook URL
C. Add Field Mappings
D. Activate the WebHook

3. Configuring Ytel Settings in your Ytel Contact Center (formerly referred to as X5 Admin Portal).

A. Screen Pops
B. Call Dispositions / Call Logging
C. Recording URL (optional)

 

 

1. Configuring Ytel Settings in your CRM.

A. General Settings

Location: Admin Tab > Settings > VICIdial

Input the information provided by Ytel in the General Settings section. Screenshot_2017-09-19_at_10_17_46_AM.png

  • Active / Running: Checking this box will enable the Ytel functionality in the CRM.
  • URL: This will usually be domain.ytel.com or my.ytel.com. (This will be the same URL that your Users use to log in and operate the phone system.)
  • USER: 101
  • PASSWORD: To locate your password, log in to your Ytel Contact Center (formerly referred to as X5) and navigate to the Agents tab, then click the Modify button that corresponds to the API User (Agent ID 101).

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The password will be displayed in the Password field.

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B. User Mapping

Location: Admin Tab > Settings > VICIdial

Enter the Ytel Contact Center (formerly referred to as X5) Agent IDs that correspond to each User in your CRM.
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Phone System Agent ID: These are the Agent IDs listed in the Agents > Agent tab in your Ytel Contact Center (formerly referred to as X5) (shown below)

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C. Disposition Mapping

Location: Admin Tab > Settings > VICIdial

Disposition Mapping allows you to update the Workflow Status of CRM contacts, by changing their Disposition inside the Phone System. This works by mapping the Phone System Dispositions to the CRM System Dispositions, and then mapping the CRM System Dispositions to a Workflow Status.

| Phone System Disposition --> CRM System Disposition --> Workflow Status |

Start by mapping the CRM System Disposition to the Phone System Disposition.
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System Disposition: Select a CRM System Disposition, then input the name of the corresponding Phone System Disposition. (These are the codes in the Status column inside the Ytel Contact Center ((formerly referred to as X5)) See the below image). Only the Statuses with the Selectable column set to Y will be active in the phone system.

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Adding Custom CRM Dispositions (optional)

Location: Admin Tab > Settings > Call Settings > Dispositions

From the Custom Disposition page you can add Custom Dispositions by entering them in the input field or choose to exclude any of the system dispositions by checking the box next to the Disposition you would like to exclude. You may add custom dispositions in your CRM to match custom dispositions from the phone system.

**Note: Before creating custom dispositions it is best practice to exhaust using all the System Dispositions and to be careful not to create unnecessary custom dispositions. Once created you are not able to delete a custom disposition.

 

System Disposition to a Workflow Status

Next, map the active CRM System Dispositions to a Workflow Status.
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2. Setting Up a WebHook to Post Leads Into Your Dialer Campaign Lists.

Location: Contacts tab > WebHooks

 

A. Create a new WebHook.

Make sure the Title is descriptive of what the WebHook is doing, or where it is going.

 

B. Input the WebHook URL and select the Method

The URL should be: http://my.ytel.com/vicidial/non_agent_api.php?
**In many cases your URL may be different. We recommend to double check with Ytel.

The Method should be GET. **Note: In most cases, POST method would also work.

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**Note: The Port and Authentication fields can be left blank.

 

C. Add Field Mappings.

Ytel should give you instructions that include a list of required fields that need to be posted into their system. In many cases they will only provide a very large posting string.

Example Posting String:

http://my.ytel.com/vicidial/api/non_agent.php?vendor_lead_code=--A--VENDOR_LEAD_CODE--B--source=DPP+CRM&user=101&pass=test123&function=add_lead&phone_number=--A--PHONE--B--&campaign_dnc_check=Y&campaign_id=999999&list_id=888888&duplicate_check=DUPLIST&hopper_priority=99&add_to_hopper=Y&first_name=--A--FIRSTNAME--B--&last_name=--A--LASTNAME--B--

After analyzing the above Posting String, we can see the following fields are required:

vendor_lead_code
source
user
pass
function
phone_number
campaign_dnc_check
campaign_id
list_id
duplicate_check
hopper_priority
add_to_hopper
first_name
last_name

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The above list of fields will all be input as the "Field Name".

For static value fields such as user, pass or list_id, select the Value as ---Custom Value---. This will cause a new input box to appear, where you will type the actual value of that Field Name.

For variable value fields such as first_name, phone_number or vendor_lead_code select the field that corresponds to this data in your CRM. For example, you would have mapped those fields to: First Name, Home Phone and ID.

 

Your finished WebHook should look similar to this:

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**Note: In the above image, we used a ---Custom Value--- {ANYPHONE} for the phone_number field. This allows the system to pull from any phone number field (Home Phone, Work Phone or Cell Phone).

For more information, please review VICIdial's API Documentation

 

D. Activate the WebHook

Refer to the "How to Activate a WebHook" section in our Setting Up WebHooks article.

 

 

3. Configuring Ytel Settings in your Ytel Contact Center (formerly referred to as X5).

Location: Ytel Contact Center (formerly referred to as X5)

The steps in this section will take place inside your Ytel Contact Center (formerly referred to as X5). From the Campaigns > Campaign tab, click on the "Modify" icon that corresponds to your primary dialer campaign.

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A. Screen Pops

When your leads call into your Ytel dialer, this will activate a "Screen Pop" which pulls up the contact's file in Debt Pay Pro.

In order for the Screen Pop functionality to work, the caller must already exist as a contact inside Debt Pay Pro.

Location: Ytel Contact Center (formerly referred to as X5) > Campaigns > Campaign tab > Modify Campaign page

Input the URL below, into the Web Form field.

VARhttps://login.debtpaypro.com/index.php?module=contacts&page=lookup&phone=--A--phone_number--B--

**Note: You may need to change the portion of the example URL "login.debtpaypro.com" to the domain which your users log in to. If your users don't log in to the same domain as in the URL, the Screen Pops will NOT function.

x5CampaignModify2.png

Next, scroll down and set Get Call Launch to the option "Web form". This directs Ytel to launch the URL you placed in Web Form on the previous step in a separate window when a call is answered.

x5CampaignModify3.png

 

B. Call Dispositions / Call Logging

Location: Ytel Contact Center (formerly referred to as X5) > Campaigns > Campaign tab > Modify Campaign page

API Key - You will need to request an API Key from Debt Pay Pro support (email requesting a Ytel API Key to support@debtpaypro.com). This will be a string needed for the disposition posting to be accepted.

Once you have obtained your API Key, add it to the end of the URL below by replacing the "XXX". Then paste the entire URL into the Dispo Call URL box.

VARhttps://login.debtpaypro.com/post/ytel.php?vendor_lead_code=--A--vendor_lead_code--B--&dispo=--A--dispo--B--&comments=--A--comments--B--&phone=--A--phone--B--&agent=--A--agent_log_id--B--&api_key=XXX
x5CampaignModify4.png

**Additional clarification about Disposition URL fields

  • api_key: This field is required and must be included.
  • vendor_lead_code: This field is not required, but is strongly recommended. This field should contain the contact's Customer ID. If this field is not present, the phone field must be present.
  • phone: This field is required if the vendor_lead_code is missing (see above).
  • dispo: Optional field.
  • comments: Optional field.
  • agent: Optional field.

 

C. Recording URL (optional)

If your Ytel system supports call recording posting, you can add a parameter similar to the one below to the end of the Disposition URL. This will add a link to the call recording onto the call logs.

&recording_url="https://app.callerready.com/Recording/PlayCallRecording?CallSid=--A--calls_id--B--

 

Troubleshooting

Screen Pops not working

  • Make sure popups are not blocked by the browser.
  • Make sure the look up URL is set up on the campaign the calls are being answered from. (Section 3, A)
  • Make sure the Lookup URL is using the correct domain users are logging into. They may be finding a window pops open to a login screen instead of the account they are already logged into. (Section 3, A)

Call Dispositions / Call Logging not working

  • Double check that the dispositions are mapped in the Ytel (VICIdial) Settings page. (Section 1, C)
  • Make sure the disposition URL is using the correct API Key. (Section 3, B)
  • Make sure the contact has a "Vendor Lead Code" in the Ytel Contact Center. Ytel's Vendor Lead Code corresponds to the contact's ID in Debt Pay Pro. This is how Ytel is able to locate and add the call log to the correct contact file in Debt Pay Pro. If the contact does not have a Vendor Lead Code, Debt Pay Pro will attempt to locate a contact by their primary Phone Number. If neither are present, the call log will fail.

Leads not going into campaign

  • Check Webhook results and see if there are any error messages. (Section 2, D)
  • Check that the Webhook is posting to the correct list_id. (Section 2, C)
  • Make sure none of the Field Names in the post are off. There should be no capital letters and check spelling.
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